How to Run a Golf Outing

How to Run a Golf Outing

Are you involved with a company or charity that is thinking about running a golf outing? If you are not a golfer, this might be a tough task, but you will get through it just perfectly with the help of a few tips.

Figure Out Your Budget

Most golf courses charge on a per-person basis. You will need to estimate the expected attendance. It will help you organize the deposit you need to reserve a specific space, hospitality services such as food and beverage, drink tickets and even transport. Turn your budget list into a more manageable chore by researching on what your target market considers enjoyable during a golf outing.  

Lockdown Some Sponsors

For charity events and fundraisings, the most significant revenue channel is through endorsements. Entrance fees also bring in a fraction of the event’s earnings. Donations of gifts or prizes from such benefactors are too frequent. Try and secure this backing from target groups that have a link with your cause. 

Set A Date

Choose a date that’s flexible to most people on your target list. Pick a day in a weekend in a warm season. Who wants to go for an outing during winter? Find a week you can predict the weather which should be warm not too hot. 

Pick The Right Golf Course

Resting on the type of tournament you are running, finding a suitable golf course can make or break the success of your event. If you can relate to your target market, your outing should sell out. Speak to a few of your organizers who are prominent time golfers and find out what courses are on their top three list. Who doesn’t like to visit beautiful places? 

Getting The Word Out

Your first announcement of the event should be in brief and simple news. As the plans advance, get more distribution platforms and advertisement methods in a plan through social media, newsletters, and emails, anything that will get the message to your target clients. 

Know The Makeup Of Your Team

Make it a necessity that whoever you are working with, in organizing the outing is a professional golfer. Golfers know when a fellow golfer hosts a tournament. It is essential that other team members ensure that the golf course is adequately prepared for hosting the event. 

Determine Who Is Running The Show

During the planning stages, as tender as it sounds, ensure that there are no cracks. Assign the duty to one of your assistants but keep checking on the progress of the planning. On the outing day, ensure that other team members have been assigned systematically at different locations to level down traffic and disorganization. 

Scheduling Activities For Guests Who Don’t Play Golf

Find some fun activities for the non-golfers who might not even understand the game. Some golf courses are located in towns blessed with recreational activities such as fishing, hunting, sightseeing, and shopping. Have part of your team handle that lot of your guests. 

Tee Gifts Are Important

Everyone loves “free good stuff.” You will always hear golfers comment on tee gifts and opportunities to win something. You don’t need to spend a fortune on these, a lot of companies will give the tee gifts for free as an opportunity to advertise their brands. 

Give Thought To Scoring Formats And Contests

There are a wide variety of golf formats and contests that will work for an outing. None the less choosing a format depends on the abilities of the golfers. Since some skilled golfers will be playing at the same time, team formats work best. 

Be Different

Thousands of outings take place on a weekly basis across the country.  Host an outing that will leave an impression among golfers. Try to be a bit creative like introducing a poker tournament; you will end up making more money or getting demands pleading you to host such a similar outing. Make it enjoyable. 

Hospitality

Make sure there’s plenty of food and drink. Some golf clubs allow for barbecues and grill-outs especially if the cash is going to charity. A universal mistake is tagging along with your alcohol to a course as it violates many state and city laws. 

Don’t Let Your Guests Go Empty-Handed

Award winners with genuine pieces of art or trophies that look decent. You could gift certificates to the clubhouse. Get creative and reward; no one forgets generosity. Thank your event sponsors and publicly announce the charitable contributions. 

You’re Awards Banquet

Treat your guests to a sumptuous meal. Most clubhouses offer a banquet as an after golf plan. If it’s at a reasonable cost, it could be an option to consider. You could also rent out a bar and have your guests treated to their favorite drinks. 

 Breathe And Have Fun

It should be a gratifying affair for all involved, and that includes holding onto your own experience. Although running an outing may seem daunting, borrow the tips, follow carefully through the planning steps; they are most crucial and the day will turn out just fine.